Terms & Conditions

1. The following words or expressions apply in these Conditions

(a) Studio refers to the physical space provided by Podloft for hire, including any fixtures, furniture, lighting, and basic equipment made available during the booking.

(b) Booking refers to any confirmed reservation of the Studio for a specific date and time, whether paid in full or secured with a deposit.

(c) The Client is the person or organisation to whom the invoice is addressed (whether or not the Client is acting for a third party).

(d) Podloft is a trading name of V8 Digital Media Ltd. Company number: 1226283 Registered in England & Wales. Registered Office: Unit 24 Highcroft Industrial Estate, Enterprise Road, Waterlooville, England, PO8 0BT

2. Basis of the Contract

(a) Podloft provides the hire of a studio space for content creation, including but not limited to podcast recording, video production, and photography.

(b) The Client is responsible for how the Studio is used during the booking and for ensuring that all activities carried out comply with applicable laws and regulations.

(c) Podloft does not guarantee specific outcomes from the use of the Studio, including but not limited to recordings, footage, or images produced during the session.

3. Usage & Responsibility

(a) The Studio is provided on a dry hire basis unless otherwise agreed in writing.

(b) The Client is responsible for all equipment brought into the Studio and for ensuring it is used safely and correctly.

(c) The Client is responsible for any damage caused to the Studio, its contents, or equipment during the booking period.

(d) The Studio must be left in a reasonable condition at the end of the session. Additional cleaning or repair costs may be charged if required.

4. Studio Use

(a) The Studio may be used for podcast recording, video production, photography, and general content creation.

(b) The Client is responsible for setting up and operating their own equipment unless additional support has been arranged in advance.

(c) Any additional services, equipment, or technical support must be agreed prior to the booking.

(d) Podloft reserves the right to refuse any use of the Studio deemed unsafe, inappropriate, or in breach of these terms.

5. Booking & Cancellations

(a) Once a booking is confirmed, the Studio is reserved exclusively for the Client for the agreed time period.

(b) You can cancel or reschedule once up to 7 days before your booking without incurring any fee. Otherwise a cancellation fee of 50% will incur (your remaining 50% may be used towards a future booking). Cancellations made within 7 days of the booking are non-refundable.

(c) All deposits are non-refundable. A deposit is valid for 12 months from the date of payment and is non-transferable.

(d) Clients may reschedule once without losing their deposit. Further changes may require a new deposit.

(e) Podloft reserves the right to rearrange, cancel or postpone a booking. In such cases, any deposit paid will be fully refunded.

(f) The full booking fee remains payable for cancellations made within 7 days of the booking date.

6. Fees and Payment

(a) Full payment or a deposit is required to secure a booking.

(b) Any remaining balance must be paid in accordance with the agreed terms prior to or on the day of the session.

(c) If payment is not made by the due date, Podloft reserves the right to cancel the booking or suspend access to the Studio.

(d) Any additional time, services, or equipment used beyond the original booking will be charged accordingly.

7. Equipment & Liability

(a) Basic lighting and studio equipment may be provided, but all use is at the Client’s own risk.

(b) Podloft is not responsible for any loss, damage, or failure of equipment brought into the Studio by the Client.

(c) Podloft is not liable for any loss of data, recordings, footage, or images created during the session.

(d) The Client is responsible for ensuring all backups and recordings are properly managed during their session.

8. Conduct & Safety

(a) The Client agrees to use the Studio in a safe and respectful manner at all times.

(b) Any behaviour deemed unsafe, disruptive, or inappropriate may result in the session being terminated without refund.

(c) The Client is responsible for the behaviour of all individuals attending the booking.

9. Liability

(a) Podloft shall not be liable for any loss, damage, or injury arising from the use of the Studio, except where required by law.

(b) The Client agrees to indemnify Podloft against any claims, damages, or costs arising from their use of the Studio.

10. General

(a) This Agreement shall be subject to and constructed according to English Law and the parties agree to accept the exclusive direction of the Courts of England.

(b) No variation of these terms shall be effective unless agreed in writing by both parties.